Grace Baptist Church Lancaster

Office Administrative Assistant (Part-Time)

Required Skills

• Proficient computer experience, especially with macOS.

• Demonstrated proficiency in word processing, desktop publishing, and creative document design (experience with Adobe applications—particularly InDesign—is helpful).

• Working knowledge of spreadsheets, data entry, and database management.

• Excellent grammar, spelling, and business communication skills (formal letters, emails, etc.).

• Strong interpersonal skills and the ability to handle confidential information with discretion.

• Must attend a church with biblical beliefs consistent with GBC Lancaster.

Responsible To

• Financial Secretary

Specific Responsibilities

1. Front Office & Reception

• Answer and transfer phone calls, take messages, and respond to requests.

• Greet visitors and congregation members; direct deliveries and sign for packages.

• Process daily mail—sort and distribute.

• Maintain the lobby and welcome areas (literature, signage, and displays).

• Prepare and maintain coffee stations for meetings and events.

2. Communication & Correspondence

• Send letters and emails to visitors as needed.

• Type, copy, and distribute agendas, minutes, letters, memos, reports, and schedules.

• Prepare press releases and/or post community notices on news and social media platforms.

• Design digital and printed materials (brochures, flyers, programs, announcements, etc.).

3. Administrative Support

• Perform clerical duties such as data entry and filing to support staff and general operations.

• Record attendance and maintain data for weekly, monthly, and annual reports.

• Process church calendar requests and communicate event needs to custodial and other personnel.

• Create registration and sign-up sheets for events and programs (including collecting and submitting funds to the Financial Secretary).

• Assist with planning larger church events, business meetings, funerals, and weddings.

• Maintain office supplies and assist with ordering consumables for the office, coffee area, and kitchen.

4. Financial & Recordkeeping Support

• Safely forward monies received from congregants or committees for processing.

• Route check requests for payment or reimbursement to the Financial Secretary.

• Assist with maintaining accurate records of receipts, clearances, and forms (including SAPP forms).

5. Missions Support

• Process missionary letters: type (as needed), reproduce, and distribute to the World Missions Team, congregation, and master files.

• Assist with creating the Missions Prayer Guide (content compiled by a volunteer).

• Maintain the missions information bulletin board (update photos, content, etc.).

6. Publications & Special Materials

• Create certificates for baby/parental dedications and baptisms.

• Prepare bulk mailings (address labels, envelopes, sorting by ZIP code, and post office paperwork).

• Copy and prepare materials requested by Bible studies, committees, and pastors.

• Restock Connection Cards, Offering Envelopes, and other printed materials.

7. Office & Facility Maintenance

• Maintain an organized personal workspace and assist in maintaining common office areas.

• Support general upkeep of lobby and welcome areas.

• Report supply needs or assist in ordering materials as directed by the Office Administrator.

Schedule

• Typically 14–16 hours per week.

• Open office hours: Monday–Thursday, 9:00 a.m.–4:00 p.m., and Friday, 9:00 a.m.–1:00 p.m.

• Must be available to cover vacation time for the Office Administrator (currently 3 weeks per year).